Executive Secretary

Position Offered: Executive Assistant to Director
Roles & Responsibilities:
? Assists the MD with daily administrative duties and completes a broad variety of
administrative tasks that includes:
? managing an active calendar of appointments;
? completing expense reports;
? composing and preparing correspondence;
? arranging complex and detailed travel plans, itineraries and agendas and
? Compiling documents for meetings.
? Communicates with the general staff on the MDs behalf and coordinates for high-
level meetings
both internally and externally.
? Coordinates meetings and strategic activities with the Senior Leadership Team,
The Management Team (TMG)
? Working as an HR for Recruiting Employees for different positions.
? Act as the point of contact among executives, employees, clients and other
external partners
? Manage information flow in a timely and accurate manner
? Manage executives’ calendars and set up meetings
? Make travel and accommodation arrangements
? Rack daily expenses and prepare weekly, monthly or quarterly reports
? Oversee the performance of other clerical staff
? Act as an office manager by keeping up with office supply inventory
? Take minutes during meetings
? Format information for internal and external communication – memos, emails,
presentations, reports
? Screen and direct phone calls and distribute correspondence
? Organize and maintain the office filing system
? Handling vendor management & coordinating with finance team for bills
processing
? Coordinating all travel activities for all management and executive staff

Qualifications
? Bachelor's (Preferred)
? English / Hindi.

Location : Gurugram (Badshahpur )